Foreign guest data reported to Immigration automatically, no sanction risk
A passport scanner that reads foreign guest data in seconds and sends the report straight to Indonesia's immigration reporting system (APOA). Built for hotels and lodgings that don't want to risk a sanction for a late or missed foreign-guest report.
What puts hotels at risk of a sanction
What typically happens at the front office, and why foreign-guest reports end up late reaching Immigration.
A foreign guest checks in at night, and staff forget to submit the immigration entry the next day.
Manual passport data entry during check-in rush hours backs up guests in the lobby.
A mistyped passport detail makes the report to Immigration invalid.
Administrative sanctions from Immigration for a late or missed foreign-guest report.
4 Key Advantages of the Collie Scanner
Purpose-built for the fast-paced front desk workflow of Indonesian hospitality.
Scan the passport, data fills in instantly
Front office just scans it, the name and passport number populate the system automatically, no re-typing.
Sent to Immigration automatically
The foreign-guest report is sent to Immigration on its own, no double manual entry.
Check-in done in 30 seconds
Foreign guests don't have to wait long in the lobby at check-in, the queue keeps moving.
Connects to your PMS
Integrates with the PMS the front office already uses, no need to change existing procedures.
Collie's Official Passport Scanning Hardware
Global aviation and hospitality industry standards, with an encrypted e-Passport chip reader module.
Collie PassScan-Pro
A high-speed scanner with an anti-glare protective hood, built for reception counters with high guest volume.
Collie ScanDesk-ID
A compact unit with an integrated ID card slot, perfect for tight reception spaces and self-service kiosks.
Three steps, from passport to immigration report
An automatic flow with no complex installation to disrupt your hotel's operations.
1. Scan the guest's passport
Front office scans the foreign guest's passport during check-in at the reception counter.
2. Data verified automatically
Name, passport number, and nationality are read accurately in seconds via high-precision OCR.
3. Sent to Immigration & PMS
The report is sent to Immigration automatically, and the data is also saved in the PMS in use.
Used from large hotel groups to small villas
A solution that scales with your property size and how often you check in foreign guests.
4–5-Star Hotels & Large Groups
Many properties, high foreign-guest volume, need immigration reporting integrated centrally across every branch.
2–3-Star & Budget Hotels
Basic foreign-guest reporting compliance, with sanction risk the main reason to install this for business protection.
Guesthouses & Villas in Tourist Areas
Bali, Yogyakarta, Lombok, heavy foreign tourist traffic, data entry still manual and easy to miss.
Foreign-guest reporting is mandatory, and the sanction is real if it's late
Every hotel and lodging is required to report foreign national guest data to Immigration. When the process is still manual, it's easy to forget or run late, especially for night check-ins. This device makes sure the report is sent automatically, without relying on staff to remember manual entry one guest at a time.
Built to win over three people
Meets the needs of the technical team, day-to-day operations, and property leadership alike.
Front Office / GM
Feels the check-in queue and the hassle of manual passport data entry firsthand.
IT / Purchasing
Evaluates how easily it integrates with the PMS already in place.
Owner / Director
Cares most about sanction risk and the property's legal compliance.
Passport scanner pricing packages for hotels and lodgings
Most buyers take 2–3 units at a time. Contact us for pricing that matches your number of check-in points.
Starter
Guesthouses & villas with 1–2 check-in points
- check_circle1-2 Official Passport Scanner Units
- check_circleSelf-Service Immigration Reporting Module
- check_circleOfficial 1-Year Warranty
Professional
Hotels with several check-in points & PMS integration
- check_circle3-5 Passport Scanner Units
- check_circleFull Hotel PMS Integration
- check_circle24/7 Automated Immigration Submission
- check_circleOn-Site Support Service
Every package includes hardware warranty and local after-sales service.
FAQ
Answers to questions about integration and immigration reporting regulations.
Yes. The passport data that's read is sent straight to the immigration reporting system, so the front office doesn't need to enter it manually a second time.
Our team checks which PMS you use from the start of the discussion, then integration is adapted to the system you already run.
A late or missed foreign-guest report can lead to an administrative sanction from Immigration. This device exists so the report is sent automatically, without relying on staff to remember the process.
Every unit comes with a warranty and is backed by a local service team, so field issues can be handled quickly.
Schedule a passport scanner demo at your property
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